Administrative Assistant II - REMOTE

Remote - United States

Remote position available

Job Description

Provides administrative support to managers and work groups. Works independently and handles a wide variety of office duties and special projects.
(SUPPORT LEVEL: TLA5)
  • Answers the telephone and screens incoming calls and communications. 
  • Personally answers questions and communications (written and/or electronic) within scope of assigned responsibility and departmental/company guidelines. 
  • Forwards other more complex questions or correspondence, along with appropriate documentation, to manager or other appropriate staff member.
  • Independently handles a wide variety of general office procedures and administrative duties such as setting-up and maintaining filing systems, composing and proofreading documents, collecting and compiling data, and coordinating the flow of reports, invoices, or records.
  • Maintains schedules and coordinates meeting with multiple staff members.
  • Uses word-processing, spreadsheet software, or graphics software to create detailed presentations or confidential documents. 
  • May maintain, manipulate or utilize a moderately complex computerized database and/or spreadsheet to record and compile data.
  • Coordinates or independently completes special projects according to managers general instructions. 
  • May assist manager or other staff members with more complex and detailed projects
  • Composes, prepares and signs routine, non-technical correspondence in own or supervisors name.
  • Performs other general office duties as assigned.

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General Job Information

Title

Administrative Assistant II - REMOTE

Grade

20

Job Family

General Services Group

Country

United States of America

FLSA Status

United States of America (Non-Exempt)

Recruiting Start Date

11/21/2019

Date Requisition Created

11/21/2019

Work Experience

Administrative Support

Education

Bachelors, GED (Required), High School (Required)

License and Certifications - Required

License and Certifications - Preferred

Other Job Requirements

Responsibilities

  • 4+ years of administrative assistant experience.
  • Ability to type an average of 40 WPM.
  • Ability to multi task and meet deadlines.
  • Ability to understand and follow instructions, policies and procedures.
  • Demonstrated history of reliability and punctuality.
  • Demonstrated proficiency with Microsoft Office Product Suite (Word, Excel, PowerPoint).  Ability to quickly learn and use new software applications as needed.
  • Maintain a positive attitude with excellent interpersonal skills.
  • Maintain sensitive and confidential information.
  • Must be flexible and adaptable to change.
  • Organized with strong attention to detail.
  • Strong verbal and written communication skills, both in person and on the telephone.

Magellan Health Services is proud to be an Equal Opportunity Employer and a Tobacco-free workplace. EOE/M/F/Vet/Disabled. Every employee must understand, comply and attest to the security responsibilities and security controls unique to their position.