Executive Assistant II

Arizona, Florida

Job Description

Experienced level administrative position, provides administrative and clerical support to Magellan Complete Care chief medical officer and vice president of quality. May work independently and handles a wide variety of office duties and special projects.
  • Supports a wide variety of general office procedures and administrative duties such as setting-up and maintaining filing systems, composing and proofreading documents, collecting and compiling data, and coordinating the flow of reports, invoices, or records.
  • Answers the telephone and screens incoming calls and communications.
  • Organizes and expedites flow of work through executives office.
  • Manages executive's calendar, travel, correspondence and budget. Maintains schedules and coordinates meetings with multiple staff members.
  • Establishes and maintains confidential files.
  • Uses word-processing, spreadsheet software, or graphics software to create detailed presentations or confidential documents. 
  • May maintain, manipulate, or utilize a moderately complex computerized database and/or spreadsheet to record and compile data.
  • Coordinates or completes special projects according to managers general instructions. 
  • May assist manager or other staff members with more complex and detailed projects.
  • Personally responds to internal and external requests for information within scope of assigned responsibility and departmental guidelines.
  • Follows up with executive reports to save executive time.
  • Develops and prepares presentations and reports.
  • Performs other office duties as assigned.

General Job Information

Title

Executive Assistant II

Grade

22

Job Family

General Services Group

Country

United States of America

FLSA Status

United States of America (Non-Exempt)

Recruiting Start Date

2/12/2019

Date Requisition Created

2/12/2019

Minimum Qualifications

Education

Bachelors, GED (Required), High School (Required)

License and Certifications - Required

License and Certifications - Preferred

Other Job Requirements

Responsibilities

  • 6+ years of Executive Assistant experience.
  • Ability to type an average of 40 WPM.
  • Ability to multi task, prioritize responsibilities and meet deadlines.
  • Ability to understand and follow instructions, policies and procedures.
  • Demonstrated history of reliability and punctuality.
  • Demonstrated proficiency with Microsoft Office Product Suite (Word, Excel, PowerPoint).  Ability to quickly learn and use new software applications as needed.
  • Maintain a positive attitude with excellent interpersonal skills.
  • Maintain sensitive and confidential information.
  • Must be flexible and adaptable to change.
  • Organized with strong attention to detail.
  • Sound decision making, problem solving, and judgment skills.
  • Strong verbal and written communication skills, both in person and on the telephone.

Magellan Health Services is proud to be an Equal Opportunity Employer and a Tobacco-free workplace. EOE/M/F/Vet/Disabled